Compliance Audit

Compliance Audit is a comprehensive review of an organization. That is, whether the organization is complying with all its regulatory guidelines. An auditor places particular emphasis on security policies, external entry controls and, above all, risk management procedures.

What is a social compliance audit? What are the audit checklists?

The types of compliance audit are as follows: -

1. Social Compliance Audit

2. Quality Management Audit or Technical Audit (‍QMS or Technical Audit)

3. Security Audit

As a compliance professional, it is important to have a basic idea about audit, otherwise there is a possibility of hindering the acquisition of proficiency in the workplace.

To learn more
Compliance and detailed discussion.

  • A.  HR documents Checklist
  • 01.       New workers personal file.
  • 02.       Salary Sheet.
  • 03.       Pay Slip.
  • 04.       Resign File.
  • 05.       Maternity File.
  • 06.       Earn Leave Register.
  • 07.       Leave Entry & Register.
  • 08.       ID Card Return Issue Register
  • 09.       ID card Return Register
  • 10.       Service Book Open & Issue Register.
  • 11.       Short Leave issue Register.
  • 12.       Appointment Letter Issue Register
  • 13.       Proximity card, Software, Grade, Deduction, OT Rate, Calculation of wages (basic                               Rent, Medical Allowance), in time, short leave, attendance Bonus.
  • 14.       Leave Graph
  • 15.       absent Graph
  • 16.       Sample File.
  • 17.       Increment Posting
  • 18.       Performance Appraisal of workers and NMS.
  • 19.       Disciplinary Procedure.
  • 20.       Workers List for group Insurance.

       B.        License & Certificate 

  • 01.       Trade License.
  • 02.       Fire License.
  • 03.       Export License.
  • 04.       Import License.
  • 05.       BGMEA Member Certificate
  • 06.       BKMEA Member Certificate
  • 07.       BTMA Membership Certificate
  • 08.       Chamber of commerce and Industry certificate.
  • 09.       Export Promotion Bureau certificate (EPB)
  • 10.       Factory License
  • 11.       Bond License.
  • 12.       Boiler License.
  • 13.       Boiler Operators Operating Certificate / Competency Certificate.
  • 14.       Group Insurance.
  • 15.       Drinking Water Test Report.
  • 16.       Incorporation Certificate.
  • 17.       VAT Clearance Certificate.
  • 18.       Income Tax Clearance Certificate.
  • 19.       Environment release order / environment certificate
  • 20.       Waste water test Report ( ETP)
  • 21.       Approval of site plan building ( if extend floor / building)/ Building Approval plan.
  • 22.       Generator Operators Operating Certificate / Generator Installing permission / Waiver           certificate / Permission for the generator (S) from Bangladesh Energy Regulatory  Commission ( Original Copy)
  • 23.       Certificate from the ministry of power, Electricity & mineral Resources for the Electric Sub-Station.(Original Copy).
  • 24.       Factory Insurance.

     C. Health & Safety

  • 01.       PPE ( Musk, Scissor, Cutter, knife, Vomor, Eye Safety Glass, Hand Gloves, Metal hand
  •             Gloves, Goggles, Ear Muff.
  • 02.       Apron.
  • 03.       Broken Needle & Broken Needle Register.
  • 04.       Exhaust Fan (Ventilation)
  • 05.       Needle Guard
  • 06.       Toilet & Toilet Check List (Soap, Towel)
  • 07.       Neat & Cleanliness
  • 08.       Paddle Rubber Mat.
  • 09.       Rubber Mat (Iron man)
  • 10.       DB Board-(Ebonite Sheet, Rubber Mat)
  • 11.       Pure Drinking Water
  • 12.       Spot Removing Room (Exhaust Fan, PPE, MSDS-833/ Action Instruction
  • 13.       Machine Hazard.
  • 14.       Workers Work Station blocks.
  • 15.       Garments, fabric, Finished Carton, accessories in the floor.
  • 16.       General Safety Instruction.
  • 17.       First Aid Box.
  • 18.       Loose cable.
  • 19.       Steam Line.
  • 20.       Electrical wiring covers of iron.
  • 21.       Work Station Marking/sign Attach.
  • 22.       Safety Height Limit.
  • 23.       Production Floor Temperature.
  • 24.       Emergency Exit.
  • 25.       User Identification in tag Gun.
  • 26.       Spittoon.
  • 27.       Floor & Wall Painting.
  • 28.       Pest control Register.
  • 29.       Pulley Guard Needle Guard
  • 30.       Smoke Detector.
  • 31.       Housekeeping.
  • 32.       Idle machine Area Segregate.
  • 33.       DB board-Danger sign, Rubber mat.

      D. Fire Safety Related documents.

  • 01.       Fire Drill register
  • 02.       Fire Fighting Equipment Register.
  • 03.       Fire Fighting Training Register.
  • 04.       Fire Fighter Certificate holder.
  • 05.       Fire Extinguisher Check.
  • 06.       Water Hose Pipe Check.
  • 07.       Fire Fighting Equipment Check (Fire bucket. Water jar, fire Biter, Fire Hook, Stretcher, Respiratory              Musk, roof, Lock Cutter, Hammer Heat Proof Gloves)
  • 08.       Aisles & Arrow Marking
  • 09.       Fire Extinguisher Marking
  • 10.       Fire Evacuation Plan.
  • 11.       Exit List Box (with all room where work minimum 10 persons)
  • 12.       All fire Safety Related sign (poly& Neon Sign)

      E. Doctors rooms

  • 01.       Maternity Follow up file.
  • 02.       Sickness Analysis.
  • 03.       Medical Consolation Graph.
  • 04.       Treatment Register
  • 05.       Medical Issue Register.
  • 06.       Medicine Stock Register
  • 07.       Accident / injury Register
  • 08.       First Aid Training register
  • 09.       Maintain first aid kits.

    F. Child Care Room.

  • 01.       Day care register
  • 02.       Food Providing Register.
  • 03.       Toys.
  • 04.       Neat & Cleanliness.
  • 05.       Caretaker.
  • 06.       Day care Mainta8in register.
  • 07.       Fire Equipment (Decathlon)

     G.  Canteen.

  • 01.       Price List of food.
  • 02.       Not Keep Open food/ non BSTI Approved food.
  • 03.       Canteen policy Attach.
  • 04.       Canteen committee.

    H. Welfare &Compliance.

  • 01.       New worker awareness Register.
  • 02.       Workers participation committee notice Register.
  • 03.       Workers participation Committee Register.
  • 04.       Grievance Disposal committee Register.
  • 05.       Grievance Daily Disposal Register.
  • 06      Compliance box record register
  • 07 .     Maternity benefit Awareness Register

    I .Compliance

  • 1,    HIV aids Awareness Register
  • 2.    PPE Training Register
  • 3.    Compliance Awareness Register
  • 4.    COC Training Register for Stuff, employee, new workers
  • 5.    Occupational Health & Safety
  • 6.    Injury Record and Analysis Register
    J .Environment
  • 1.  Environment.
  • 2.   Environment Health & safety Committee Register
  • 4.   Environment emergency Awareness Register.   .
  • 5.   Training for Waste handling Register
  • 6.   Machine Hazards Register..
  • 7.   Water Tank Cleaning.
  • 8.   Chemical Handling / use Training Register.

     K. Factory Floor 

  • 01.      Segregation of Wastage Room.
  • 02.      Wastage Disposal policy & Documents.
  • 03.      Wastage disposal Agreement with Local Authority.
  • 04       Floor House Keeping.
  • 05       Child Labor.
  • 06       PA system.
  • 07       Notice Board.
  • 08       Buyer code of conduct hangs in Notice board.
  • 09       Company Policy.
  • 10       Development of new buyer.
  • 11       Corporate Compliance affairs (Meeting. Internal audit, buyer predict meeting, monthly Meeting etc.)
  • 12       All Buyer code of Conduct (Bangla English) hang in factory premises.
To learn more

    Others         

  • 01.       Buyers audit Report & Cap Follow up.
  • 02.       Generator log book.
  • 03.       Boiler Log Book.
  • 04.       ETP Register.
  • 05.       PH Test Value Report Register.
  • 06.       Machine Maintenance Log Book.
  • 07.       Machine Maintenance Check Report.
  • 08.       Company Organogram.
  • 09.       Toilet Check list.
  • 10.       Pest control register.
  • 11.       Agreement with Local Hospital/Medical.
  • 12.       Secondary Containment for Fuel & Chemical.
  • 13.       ABC Register  (GAP)